Email stubs and the PDF password

What this does

Stubs can be printed, saved to a folder or emailed. An emailed stub is a PDF. The PDF can be protected with a password.

Before you email

1. Set up email in Settings › Email. See Email (SMTP) and stub delivery.
2. Check each employee has an email address and, for protection, a date of birth.

Steps

1. On the Stubs step, choose Email stubs.
2. The page tells you how many employees have no email address and how many have no date of birth.
3. Choose Send {count}, and confirm "Email {count} stubs?". Each employee gets their own stub.
4. Watch the progress, "{done} of {total} sent".
5. Read Not emailed for anyone skipped, with the reason.

The PDF password

In Settings › Stub template choose the rule:

• Date of birth, DDMMYYYY. For 15 March 1985 the password is 15031985. This is the default.
• Date of birth, YYYYMMDD. 19850315.
• Employee number and birth year. Employee A1042, born 1985: A10421985.

The email tells the employee how the password is formed. It never says the password. The SIN is never used.

Good to know

• An employee with no date of birth (or no employee number for that rule) is reported and not emailed. There is no fallback.
• The mail goes through your own mail server, only when you press send.
• The browser edition cannot send email. Save the PDF and attach it yourself.
• Each send is recorded in the audit log, without the password.
• A birth date is easy to guess for someone who knows the person. The protection guards a stub sent to the wrong address. It is not strong security.
• Under a trial licence, the subject starts with "[TRIAL]".